Data Policy & Terms and Conditions
Site Terms
Grandstand Group, a company registered in England under number 2889798 with registered
office at 7 Waterside, Station Road, Harpenden, Hertfordshire, AL5 4US ("we"
or "us") is the organiser of the Horse of the Year Show. We operate the
website at www.grandstandentries.com ("the Site").
In this Privacy Statement: references to "you" means any person submitting
any data to us or this Site about himself or herself or about any other living individual
in respect of any use of the Site; and the "Horse of the Year Show" means
the show under that name which we run annually .
When you use different aspects of the Site, we may ask you to supply us with various
information about you, your property or anyone who you represent. This Privacy Statement
sets out the way in which we may use such information.
If you have any questions, comments or suggestions about the way in which we use
your personal information or if any of your personal information changes, please
write to us at the above address or email us at webmaster@hoys.co.uk.
Your privacy is very important to you and us. We shall therefore only use your
name and other information which relates to you in the manner set out in this Privacy
Statement. We will only use your personal information in a way that is fair
to you. We will only collect information where it is necessary for us to do
so and we will only collect information if it is relevant to our dealings with you.
We will only keep your information for as long as we are either required to by law,
or as is relevant for the purposes for which it was collected.
** By using www.grandstandentries.com
(‘’our site’’)you agree to be legally bound by these terms, which shall take effect
immediately on your first use of our site. If you do not agree to be legally bound
by all the following terms please do not access and/or use our site.
** We may change these terms at any time by posting changes online. Please
review these terms regularly to ensure you are aware of any changes made by Grandstand
Group. Your continued use of our site after changes are posted means you agree to
be legally bound by these terms as updated and/or amended.
** You may not copy, reproduce, republish, post, broadcast, transmit, make
available to the public, or otherwise use our site content in any way. Materials
available for downloading are for the registered user only. You also agree not to
adapt, alter or create a derivative work from any our site content. Any use of our
site content requires the prior written permission of Grandstand Group.
** You agree to use our site only for lawful purposes in accordance with these
terms and conditions, and in a way that does not infringe the rights of, restrict
or inhibit anyone else's use and enjoyment of our site. Prohibited behaviour
includes harassing or causing distress or inconvenience to any person, transmitting
obscene or offensive content or disrupting the normal flow of dialogue within our
site.
** our site content, including the information, names, images, pictures, logos
and icons regarding or relating to Grandstand Group and/or its products and services
(or to third party products and services), is provided "AS IS" and on
an "IS AVAILABLE" basis without any representations or any kind of warranty
made (whether express or implied by law) to the extent permitted by law, including
the implied warranties of satisfactory quality, fitness for a particular purpose,
non-infringement, compatibility, security and accuracy.
** Under no circumstances will Grandstand Group be liable for any of the following
losses or damage (whether such losses where foreseen, foreseeable, known or otherwise):
(a) loss of data; (b) loss of revenue or anticipated profits; (c) loss of business;
(d) loss of opportunity; (e) loss of goodwill or injury to reputation; (f) losses
suffered by third parties; or (g) any indirect, consequential, special or exemplary
damages arising from the use of our site regardless of the form of action.
** We do not warrant that functions contained in our site content will be
uninterrupted or error free, that defects will be corrected, or that our site or
the server that makes it available are free of viruses or bugs.
** The names, images and logos identifying Grandstand Group or third parties
and their products and services are subject to copyright, design rights and trademarks
of Grandstand Group and/or third parties. Nothing contained in these terms shall
be construed as conferring by implication, estoppel or otherwise any licence or
right to use any trademark, patent, design right or copyright of Grandstand Media
or Horse of the year show any other third party.
** Links on our site may lead to other websites. Grandstand Group accepts
no responsibility for the content, accuracy or function of such websites nor does
Grandstand Group endorse the contents of such sites.
Data Protection
We may collect various information, including but not limited to some or all of
the following: your names, gender, e-mail addresses, postal addresses, telephone
numbers, fax numbers, dates of birth, vehicle registration details, horse details,
owner details, and payment card details. We need the information in order to allow
you to go ahead with your use of a particular part of the Site, enter Horse of the
Year Show, order services or products from or through us, obtain material from us,
upload material onto the Site, and advertise. In addition, we use that information
to decide whether to go ahead with your desired use of the Site, to process your
entries and orders and provide and plan and manage Horse of the Year Show and the
Site, to collect payment from you, to enable you to subsequently use parts of the
Site, to detect any fraud or Site abuse, to send you information relevant to the
Horse of the Year Show (including ticketing, hospitality, accommodation and merchandising),
in case there is any servicing required and in case we have any queries.
If you take part in a competition, we may publish certain information (by any means
an in any media) about the winner, including on publicly available websites such
as at the Site, for example name, general locality of your address (for example
county), results and prize.
If you are an advertiser, sponsor or trade stand holder, we may publish on the Site
certain information that you provide to us, and we may also publish that material
in our other promotional and marketing material.
We may also use the information you give to us to send products, services, and tickets
which you order and any prizes that you have won.
By publishing your data on our websites or our promotional and marketing material,
this information may be accessible internationally including in countries outside
the European Economic Area. Some places outside of the EEA may not have adequate
data protection laws at all or may offer differing levels of protection of personal
information which are not as high as in the UK. By submitting your data to
us, you acknowledge that provided we have used your data in the ways set out in
this Privacy Statement, we cannot be held responsible for any use of your data by
third parties who receive and process your data.
We may further collect or allocate to you and you may change a username and password
to use restricted parts of the Site. We use that to enable you or anyone you
represent or who represents you to access your restricted parts on the Site.
You must only submit to us or the Site information which is accurate and not misleading
and you must keep it up to date and inform us of changes. By submitting data
in respect of everyone who you represent, you must ensure that you have full authority
and consent to supply us with that data on their behalf and you warrant to us that
you have that authority.
Other uses of your personal information
We may also send you or the people you represent other information about us, the
Site, our other websites, our products, sales promotions, our services, our further
events, our newsletters, anything relating to other companies in our group or our
business partners related to our events or anything in which you or your party show
an interest. If you would prefer not to receive any of this additional information
as detailed in this paragraph (or any part of it) please send us an appropriate
e-mail to webmaster@hoys.co.uk or write
to us at the above address specifying which information you do not wish to receive.
Within 7 working days of receipt of your instruction we will cease to send you information
as requested. If your instruction is unclear we will cease to send you all
information referred to in this paragraph.
Third Parties and Links
We may pass your details to other companies in our group. We may also pass
your details to our agents and subcontractors to help us with any of our uses of
your data set out in our Privacy Statement. For example, we may use third parties
to assist us with providing the administration for running the Horse of the
Year Show to enable us to collect payments from you, to analyse data and to
provide us with marketing or customer service assistance.
We may exchange information with third parties for the purposes of fraud protection
and credit risk reduction. We may transfer our databases containing your personal
information if we sell our business or part of it. We may also disclose your details
as described elsewhere in this Privacy Statement.
Other than as set out in this Privacy Statement, we shall NOT sell or disclose your
personal data to third parties without obtaining your prior consent unless this
is necessary for the purposes set out in this Privacy Statement or unless we are
required to do so by law.
The Site may contain advertising of third parties, dedicated pages operated by third
parties and links to other sites or frames of other sites.
Please be aware that we are not responsible for the privacy practices or content
of those third parties or other sites, nor for any third party to whom we transfer
your data in accordance with our Privacy Statement.
Security
We have in place appropriate technical and security measures to prevent unauthorised
or unlawful access to or accidental loss of or destruction or damage to your information.
We store your personal details on a secure server. We use firewalls on our
servers.
We reveal only the last four digits of your credit or debit card numbers when confirming
an order to you, but of course we transmit the entire card number to the appropriate
card company for collecting payment.
We maintain physical, electronic and procedural safeguards in connection with the
collection, storage and disclosure of your information. Our security procedures
mean that we may occasionally request proof of identity before we disclose personal
information to you.
You are responsible for protecting against unauthorised access to your password
and to your computer.
Cookies
The Site does not currently use cookies. Cookies are files which identify your
computer to the server of websites as a unique user and they are stored by your
Internet browser on your computer's hard drive.
Changes
Any material changes to the way in which we use your data will be described in future
versions of this Privacy Statement. Each time you enter the Site, change your
data, take part in a discussion forum, order services or products or ringtones
from or through us, obtain material from us, upload material onto the Site or advertise,
you agree that the Privacy Statement current at that time shall apply to all information
which we hold about you.
Consent
By submitting data to us and using the Site, you consent to our use of your data
and anyone who you represent in the manner set out in this Privacy Statement (as
amended) and you are responsible for ensuring that you have authority to consent
on their behalf.
Payment Security
We use SagePay for our secure payments. The following is extracted from SagePay’s
website:
Sage Pay collect card details via a 128-bit SSL secured payment page. We request
card number, expiry dates, cardholder name and address and security code value.
This information is then further encrypted to be held against the transaction details
on our system before being sent to the UK acquiring banks for authorisation (over
secure, offline channels). We don't store the security code (in line with Visa
requirements) but we do store the card number (only in an encrypted format that
none of our staff have access to).Sage Pay secure your card details within our database
using AES-256, the keys for which are held on tamper-proof hardware security modules
which as stated are unavailable to Sage Pay staff. When your details are supplied
to us over SSLv3, the algorithm used is RC4, as it is for almost every major e-commerce
site.SSL generates the encryption keys it uses for RC4 by hashing (using both MD5
and SHA1), so that different sessions have unrelated keys. Also, SSL does not re-key
RC4 for each packet, but uses the RC4 algorithm state from the end of one packet
to begin encryption with the next packet. The SSLv3 certificates we obtain from
Verisign to secure our site can support AES-256 as the encryption algorithm, but
the vast majority of customers use IE6 or below and older versions of Firefox and
Netscape. Most also run on Microsoft Windows, which until Vista is released, cannot
use AES in SSL encryption. At present, the vast majority of sessions will be encrypted
at 128-bit, but with a strong algorithm like correctly implemented RC4, 128-bits
is more than enough to ensure the security of your card details.
We can also assure you that your details would not have been gleaned
from our system (which has been approved, and is regularly audited by Visa and Mastercard
as one of the most secure sites in the UK). Our systems are independently
audited by the UK acquiring banks and we are compliant with the card schemes themselves
(both Visa and Mastercard) under their Payment Card Industry Data Security
Standard which ensures we meet very strict security guidelines (see this link http://www.visaeurope.com/aboutvisa/security/ais/main.jsp for
more information).
We have the right to revise and amend these terms and conditions from time to time.
You will be subject to the policies and terms and conditions in force at the time
that you order Products from us, unless any change to those policies or these terms
and conditions is required to be made by law or governmental authority (in which
case it will apply to orders previously placed by you), or if we notify you of the
change to those policies or these terms and conditions before we send you the Confirmation
(in which case we have the right to assume that you have accepted the change to
the terms and conditions, unless you notify us to the contrary within seven working
days of receipt by you of the Products).
Contracts for the purchase of Products through our site will be governed by English
law. Any dispute arising from, or related to, such Contracts shall be subject to
the exclusive jurisdiction of the courts of England and Wales.
If there is any conflict between these terms and specific terms appearing elsewhere
on our site then the latter shall prevail.
Membership
Website users may be offered the opportunity to subscribe and/or register to receive
additional restricted access to the Website or information. We are not under any
obligation to accept a request for registration or subscription and reserve the
right to suspend or terminate access at any time for any reason e.g. if your continued
use is believed to prejudice us or other users.
If we do accept your registration, it is for a single user only. The membership
does not permit you to share your user name and password with any other person nor
with multiple users on a network.
Responsibility for the security of any passwords issued by us or chosen by you rests
with you.
Registration
To register with Grandstand Group you must be over sixteen years of age or have
parents or guardians permission.
You must ensure that the details provided by you on registration or at any time
are correct and complete.
You must inform us immediately of any changes to the information that you provided
when registering by updating your personal details.
** Password and security
When you register to use the Grandstand Group Site you will be asked to
create a password. You must keep this password confidential and must not disclose
it or share it with anyone. You will be responsible for all activities and orders
that occur or are submitted under your password. If you know or suspect that someone
else knows your password you should notify us by contacting Customer Services (see
below for contact details) immediately.
If Grandstand Group has reason to believe that there is likely to be a breach of
security or misuse of the Grandstand Group Site, we may require you to change your
password or we may suspend your account
Terms & Conditions relating to entries to Horse of the Year Show
Exhibitors must be bona fide owners or such persons nominated by
the owner to be their authorised agent to make the entry on the owner’s behalf,
at the closing date of entry of the horses/ponies which they are entering. In the
event of a horse/pony changing ownership after having been entered for the Show,
the details of the owner will remain unchanged unless official notification of change
of ownership is received by the Equestrian Manager from both parties concerned in
writing prior to the closing date of entries as detailed in the Schedule.
The person who made the original entry will be considered as the owner (or their
authorised representative) and he/she alone will be recognised as being entitled
to any cups or prize money which may be won by the entries made by him/her. Entries
must be made on the official Entry Form or via online system and must be duly completed
and authorised by the Competitor or their authorised agent.
All entries shall stand for any postponed Show unless withdrawn by written notice
to the Show Secretary within one week of notification or public announcement in
the press of such postponement. The postponement or abandonment of the Show either
before the opening or at any time during the course of the Show shall not give rise
to any claim whatever against the Show or the Organisers by the competitors or others
except for refund of prepaid entries in respect of classes or competitions not held.
In the case of postponement a refund will only be made in respect of entries duly
withdrawn.
User Definitions
Exhibitor – An Owner or Professional Producer or other person responsible for a
pony/horse at a show.
HOYS Exhibitor- an Owner, or Professional Producer or other person responsible for
a pony/horse at a HOYS qualifying show.
Owner - The person that is accredited on a horse/pony’s passport as owning the animal.
Rider – a person that rides the horse/pony.
Show Admin Primary – The Show Admin Primary is the person that is responsible for
the running of the HOYS qualifying show previously termed as ‘Show Secretary’.
Spectator – a person that intends to attend Horse of the Year Show as a visitor
but does not take part in the event.
** Exhibitors Any Entry Form, objection or other document
required by these Rules to be signed by a Competitor may be accepted if signed on
behalf of the Competitor by an agent whom the Organisers are satisfied is duly authorised
to do so.
** ENTRY FEES
No entry will be accepted without the appropriate fees. In the event of returned
cheques or otherwise, an administration fee of £45.00 will be charged and the entry
refused until such time that full settlement is made which must be before close
of entries.
** SUBSTITUTIONS
No alterations or substitutions of any entry will be allowed after the closing date
of entries without permission of the Equestrian Manager. Entries must therefore
be made in the appropriate competition(s) or class (es) for which animals are eligible.
** AGE AND HEIGHT
All animals exhibited in competitions restricted in height require a valid
Joint Measurement Board annual or full height certificate and the JMB height certificate
number MUST be stated on the entry form. Competitors must carry their horse/pony’s
height certificate at all times during competition and must produce them immediately
upon request.
The age and height of each horse/pony entered and any other specific particulars
must be accurately stated on the entry form if required by the conditions of the
competition. A false declaration or mis-statement of any kind, including change
of name of a horse/pony, incorrect description or false declaration of prizes won
at horse shows, may at the discretion of the Organisers, disqualify a competitor
from the show and the horse/pony entered from any prize and from entering or being
entered again at the show.
In particular, a mis-statement as to the height will automatically render the animal
ineligible for any judging or prize. Competitors must be prepared to verify any
statement made in a manner required by the Organisers.
All entries must be made in the name of the horse/pony under which it is registered
with the relevant association/society and must correspond with the name shown on
the Annual or Full JMB Certificate and National Passport at all times.
** DECLINING ENTRIES
The Organisers may at their absolute discretion, decline any entry, exclude
or remove any person or animal from the Show or future Shows or return any entry
fee without being required to assign any reason or being liable for any compensation.
** FORFEITURE OF FEES AND CHARGES
Failure to exhibit any animal entered will entail forfeiture of entry fees
and charges for stabling, passes and horsebox parking if appropriate. No refund
will be made in any circumstances.
** CANCELLATION OF CLASSES
Any competition for which there are not at least four entries under the
ownership of different competitors may be cancelled. Competitors in the cancelled
competition will be notified and may, at their option up to the 7th September 2011,
transfer the entries originally made to other competitions for which the animals
originally entered may be eligible.
